Job Description

Job Summary:

We are seeking a highly organized and detail-oriented In-House Paralegal to support our legal department in a variety of legal and administrative tasks. The ideal candidate will have experience working in a corporate legal environment and a solid understanding of litigation management, insurance, corporate law, contracts, and regulatory compliance. This position plays a key role in helping the company manage claims, legal risks and litigation and ensure adherence to applicable laws and regulations.

Key Responsibilities:

• Manage and administer claims and litigation from inception through resolution, under supervision of internal counsel
• Manage insurance claims and monitor insurance carrier handling
• Maintain claims and litigation matrices and records
• Draft, review, and manage a wide range of legal documents, including NDAs, contracts, corporate resolutions, and internal policies.
• Serve as the primary point of contact for contract review requests from internal branches and departments.
• Manage the contract lifecycle process, including contract routing, approvals, signatures, renewals, and terminations.
• Maintain organized electronic and physical contract files using a contract management system (CMS).
• Monitor contract deadlines, obligations, renewal dates, and compliance requirements.
• Ensure and Monitor subcontractor and vendor insurance compliance
• Assist in corporate governance activities, including preparing board materials, maintaining corporate records, and managing entity registrations.
• Support compliance programs by tracking legal and regulatory obligations and assisting in audits or internal reviews.
• Coordinate with outside counsel on litigation, IP filings, and other legal matters.
• Conduct legal research and summarize findings for internal stakeholders.
• Maintain and organize legal files, contract management systems, and databases.
• Support M&A activities, due diligence, and post-acquisition integration efforts when necessary.
• Assist with preparation of intellectual property filings
• Monitor and report on legal developments relevant to the business.
• Draft internal and external correspondence relating to areas of responsibility

Qualifications:

• Bachelor's degree required; Paralegal Certificate from an ABA-approved program preferred.
• 5+ years of experience as a paralegal, preferably in an in-house legal department or corporate or litigation focused law firm.
• Strong knowledge of claims, insurance, corporate and contract law.
• Excellent organizational and communication skills.
• Proficiency with legal research tools (e.g., LexisNexis, Westlaw) and document management systems.
• High level of discretion and ability to handle confidential information.
• Demonstrated proficiency using MSOffice (Outlook, Word, Excel) with the ability to learn and use new software and systems
• Knowledge of legal terminology and concepts
• Excellent time management skills and attention to detail, with a high degree of accuracy and success in delivering to key deadlines
• Understanding of and experience with insurance claims and litigation processes

Preferred Skills:

• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Litigation Management experience preferred
• Demonstrated success working in a team environment
• Flexible hours from time to time to be able to support east coast and west coast time zones.

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